Big meetings for big ideas.
From scientific congresses and symposia to internal team conferences. A successful meeting means getting every detail right. With full oversight of structure, logistics and experience, we create meeting places that are both thoughtful and memorable.
A full-service meeting agency for structure and peace of mind.
As an experienced PCO (Professional Congress Organizer), we handle everything from logistics and budget control to project management and participant coordination. With us, you get a smooth and secure delivery, from the first planning meeting to the final round of applause.
We handle the details, you take the applause.
Whether the meeting is in person, online or hybrid, we stay one step ahead, making sure everything’s in place from start to finish. You focus on the content, we’ll make it happen.
Structure without the stress.
Targets, timelines, budget – we make it all work. From invoicing and travel reimbursements to budget control, we handle the numbers so you can focus on the bigger picture.
The best deal.
Venues, catering, technical solutions, transport and accommodation – we handle every booking smoothly, at the right price and on the best terms. No need to negotiate, we’ve got it covered.
Reach the right people.
Invitation, programs and registration – we make sure your message reaches the right participants, exhibitors and sponsors.
Digital, in person, or the best of both worlds.
We create experiences in any format. Digital for reach and efficiency, in person for stronger connections – or a smart hybrid that gives you the best of both worlds.
Plan sustainable.
Sustainable choices shouldn’t be a hurdle, they should elevate the experience. And it all starts with smart planning.
Digital solutions for participant management.
With our smart digital tools, we manage every step of your meeting – from invitation to follow-up. You get full visibility, while we handle everything behind the scenes. Automated, tailored, and always smooth.
Digital solutions for participant management.
With our smart digital tools, we manage every step of your meeting – from invitation to follow-up. You get full visibility, while we handle everything behind the scenes. Automated, tailored, and always smooth.
Seamless management every step of the way
Invitation & registration
Send personalised invitations and let participants easily register, select add-ons and book hotels. Track responses in real time and automate confirmations.
Communication
Communicate with your attendees via SMS or email, scheduled or sent instantly. Gather all the essential event info in one easy-to-navigate page with program, directions, and FAQs. You control the design and layout to make it truly yours.
Payment
Collect payments with ease using flexible solutions. Offer card payment, invoice or Swish for tickets, activities and more.
Abstract management
Manage every step of the process – from abstract submission to review and publication, all in one place.
Event app
With the event app, you gather tickets, directions, schedules, interaction and more, all in one place. Customize it with your visual identity to make it truly yours.
Group management
Smooth group and seating management, easy to adjust, even at the last minute.
Questions, discussions and polls
Engage your audience with live questions, polls and discussions, right on their phones.
Follow-up and surveys
Follow up on your event and keep the engagement going. Surveys make it easy to collect feedback and understand how your participants experienced the event, what worked well, and what could be even better.
Statistics & Reports
Monitor the number of registered participants, activity capacity, and ticket sales. Get detailed data on attendance and no-shows, so you can measure engagement and gain clear insights into the event’s performance and effectiveness.
Our customers say it best
From start to finish, the small details as well as the big plan were managed with care at Way. Having worked all over the world with over 20 PCOs over the years, I would rank Way in my top 3 for trouble shooting, professionalism, and skills. They were an excellent partner in helping us achieve our goals.ISPCAN
We at way meetings
You’ll always have a dedicated team making sure you get exactly the solution you need – smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
