Unforgettable conferences for you and your team.
Conference, kickoff, or team-building? We tailor trips that strengthen bonds and bring fresh energy. With our expertise, we handle all the logistics, so you can focus on what truly matters – building relationships, growing, and reaching new goals.
Standard isn’t our thing. Only unique experiences.
No ready-made packages, no copies, each journey is an original, tailored just for you. Whether you want to be inspired by history’s echoes in Vienna, find focus in the Stockholm archipelago, or explore innovation in the pulse of the city, the world is full of possibilities. We’ll make sure you find the right one.
Let history inspire.
History, culture, and traditions offer insights that can transform the way we do business. Experience how strategies, leadership, and innovation have evolved over centuries, and let that guide you forward. Imagine: a guided tour of Rome’s catacombs focusing on power and strategy, a food and market tour in Istanbul where trade and culture intertwine, or a philosophical discussion at the Acropolis about leadership through the ages, wrapped up with a classic Greek long lunch.
Gastronomic Conferences.
Combine business development with gastronomic experiences in environments where conversations flow freely and networks are strengthened. Discover future flavors, local traditions, and innovative food concepts that inspire both businesses and senses. Imagine: an interactive cooking class at Taipei’s night markets, a BBQ tour through Austin, Texas, or a vegan dining experience in Berlin centered around sustainable fine dining.
Active conference for better team spirit.
Physical activity sharpens strategic thinking and strengthens the team. In challenging environments and through shared experiences, collaboration and decision-making improve, with long-term results. Think: sailing in Croatia to test leadership, a hike in Cinque Terre combined with strategy discussions, or a problem-solving challenge in Visby.
Innovative workshops & conferences.
Experience inspiring environments where creativity and strategy collide – a space where you can think freely, experiment, and grow. Through workshops and interactive experiences, you’ll move from ideas to action. Whether you’re exploring future technologies or refining your organization’s goals, we bring your vision to life. Think: an exclusive look into future technologies at MIT in Boston, a strategic workshop at Esrange Space Center in Kiruna, or an innovation day at one of Berlin’s most exciting tech hubs.
Amsterdam
Between canals and bicycles, Amsterdam sets the stage for encounters that feel both intimate and new.
Gotland
Between the sea and ancient walls, Gotland gives your gatherings a setting that feels both unique and unforgettable.
Poland
Between Gdansk, Krakow, and Warsaw, you’ll find settings that are both practical and inspiring.
London
Urban energy where new trends meet professional settings.
Italy
Gastronomy, culture, and magnificent views that frame your meetings.
Prague
History, character, and seamless meetings within easy reach.
Iceland
From Reykjavik’s pulse to the calm of nature, your meetings become memorable.
Berlin
In Germany’s capital, meetings are as creative as the city itself.
Athens
History, sun, and sea meet modern meetings in Athens.
Copenhagen
Scandinavian style meets urban energy.
Riga & Jūrmala
The city’s pulse meets the calm of the sea.
Local insights, big experiences.
We know the places inside out, beyond the tourist spots, straight to what makes the journey special. With local experts and carefully selected partnerships, we ensure you stay better, eat better, and experience more. From hidden gems to exclusive insider tips, we’ll take you there.
The right accommodation, the right vibe.
Whether you’re after a modern conference hotel, a charming boutique hotel, or something more unexpected like a cabin or a castle, we’ll find the perfect fit for you. Booked with ease, a perfect place to unwind.
We’ll take you all the way.
With our IATA partnership, you’ll get great prices and seamless flight options. On-site, we handle everything from transfers to car rentals, all with ease.
Purpose with pleasure.
Conference rooms, guest speakers, and exclusive dinners? Of course. Helicopter tours or local adventures? No problem. We make sure every activity goes beyond the ordinary and creates an unforgettable experience.
Always by your side.
With a private guide on-site and our 24/7 support in the background, we ensure a smooth and secure journey. We make sure everything runs seamlessly, wherever you are, whenever you need it.
Plan sustainable.
Sustainable choices shouldn’t be a hurdle, they should elevate the experience. And it all starts with smart planning.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
Frequently Asked Questions
What is a conference trip and why book it with Way?
A conference trip means bringing your team together for meetings, activities, and teambuilding in a different setting. Way tailors conference trips in Sweden and abroad – including hotels, transport, activities, and full project management.
How much does a conference trip abroad cost?
The cost of a conference trip abroad depends on the destination, hotel standard, number of participants, and activities. As a general guide, prices start around SEK 9,000–12,000 per person for a 3-day trip in Europe.
Which destinations are most popular for conference trips?
Popular destinations for conference trips abroad include Barcelona, Prague, Palma, Lisbon, Athens, and Rome. In Sweden, Stockholm, Gothenburg, and Skåne are common choices for kickoffs and meetings.
How do you plan a company kickoff?
A kickoff is best planned 6–12 months in advance. We help organize kickoffs in Sweden or abroad – from concept and activities to travel, accommodation, and dinner.
Which teambuilding activities work best for conference trips?
Cooking classes, city challenges, sailing, boat tours, and wine tastings are popular activities for conference trips and kickoffs. We tailor each experience to suit the whole group.
Can you arrange both meetings and activities during the trip?
Yes. A conference trip often combines half-day meetings with afternoon activities and evening programs. We tailor the schedule to match the purpose of your trip.
How do cancellations and changes work for a kickoff?
We help with booking terms, managing changes, and cancellations – ensuring your kickoff or conference trip stays secure even if plans change.
What group sizes do you work best with?
Everything from small teams (15–30) to large groups of 300+ participants. We tailor the program, logistics, and budget to fit your group size.
Do you help with flights, hotels, transport, and activities – basically everything?
Yes. We handle everything – flights, accommodation, transfers, venues, tech, food & drinks, activities, and evening events – plus full project management from A to Z.
How do you work with sustainability in your programs?
We recommend travel and hotel options with a lower climate footprint, streamline transport, and can assist with reporting and compensation.
Can you combine a conference with an event (e.g. a gala or launch)?
Yes, our event team can handle concept design, stage production, entertainment, and guest management – all seamlessly integrated with your travel logistics.
How do registrations and participant communication work?
We set up a registration page, confirmations, mailings, and travel info. Participants can access their schedule, tickets, and updates all in one place.
What on-site support do we get?
A dedicated project manager and event staff. In case of travel disruptions, we work with our Travel team for rebookings and support. Having us on-site is optional.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
