Conference in Rome
2,5h
Flight
apr-okt
Season
Rome carries a conference the way few cities can – three thousand years of history sit around every corner, and none of it needs explaining to make an impression. Two and a half hours from Stockholm, with hotels and meeting venues built for international groups and an evening scene that never runs out of ideas. We handle flights, hotels, venues and programme.
Price per person from
12 000:-
Why Rome works for conferences
Rome works for a conference because the city does part of the job for you. History gives every dinner conversation somewhere to go, and the density of the centre means a group can walk between the hotel, the venue and the restaurant without a single transfer. The trade-off is crowds – the classic sights need early mornings or private access to be worth the time, and that is exactly the kind of planning we do before you arrive.
Hotels and meeting venues in Rome
Kolbe Hotel Rome sits in a former convent right behind the Roman Forum – gardens, cloisters and a location that puts the group inside the archaeological centre rather than a taxi ride from it. Hotel Valadier, near Piazza del Popolo, is the more classic choice when the trip should feel like an occasion. For something different entirely, we regularly take groups out to the Castelli Romani hills southeast of the city, basing them at Hotel Castel Vecchio or Villa Tuscolana in Frascati – a former noble villa with grounds large enough to hold the whole programme, thirty minutes from Rome but a world away from it.
Activities and dinners in Rome
A guided evening at the Colosseum and the Roman Forum, once the crowds have gone, is the one that stays with people. The Vatican Museums and the Sistine Chapel need a private early slot to be worth doing at all. A pasta-making class in Trastevere turns into the evening's dinner, and a bike ride down the Appian Way gives the group the countryside in an afternoon. Rome rewards specificity – we build the days around what your group actually wants, not a generic sightseeing list.
Three days in Rome could look like this
A suggestion, not a fixed package. We move sessions, activities and days around your group.
Arrival
11:00
Arrival
11:45
Transfer to the hotel
14:00
First conference session
19:30
Welcome dinner in Trastevere
Conference & Vatican
09:00
Meeting
12:30
Lunch
14:30
Private early access to the Vatican Museums
19:30
Pasta-making class and dinner
Countryside & heading home
09:00
Bike ride along the Appian Way
12:30
Farewell lunch
15:00
Transfer to the airport
17:00
Flight home
FAQ
What's included in a Way trip?
We handle the whole thing: flights, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
What does a conference trip to Rome cost?
Prices start at around SEK 12,000 per person and depend on group size, accommodation, season and how much programme you want. We build a quote around your setup.
How long is the flight to Rome?
About 2.5 hours by direct flight from Stockholm.
How far is it from the airport?
About 40–50 minutes by transfer from Fiumicino to the centre. Ciampino is closer but handles fewer routes.
When is the best time for a conference in Rome?
April to October. Spring and autumn are the best of it – the July and August heat makes long days outdoors hard work, and the sights are far busier.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
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Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
