Conference in Tuscany
~3h
Flight
apr-okt
Season
Tuscany is the trip that slows a group down on purpose. Cypress-lined roads, wine estates that hold the whole programme under one roof, and Florence within reach for the day the meeting needs a city. Three hours from Stockholm, and a landscape that does more for a leadership team than another hotel conference room ever could.
Price per person from
12 000:-
Why Tuscany works for conferences
Tuscany suits a trip where the conversation matters more than the agenda – a leadership retreat, a board offsite, a smaller group that needs to think rather than sit through slides. The countryside sets the pace on its own, and because accommodation and venue are usually the same address, the logistics are simpler than they look. It is the wrong choice for a large group that needs a conference hotel; the right one for anything under about fifty people.
Hotels and meeting venues in Tuscany
Three areas cover most of what a group needs from Tuscany. Chianti, the countryside between Florence and Siena, has the wine estates and villas that hold a whole programme under one roof – the classic choice, and usually the right one. Val d'Orcia, further south around Montalcino and Pienza, is quieter and less visited, worth it for a group that wants the landscape without another coach of tourists in the frame. Florence itself has hotels with proper conference facilities for a trip that needs a day of city between the quiet ones. We confirm the specific property once we know which area fits.
Activities and dinners in Tuscany
A wine tasting at the estate you are staying on is the easiest and often the best activity there is – no transfer, no schedule risk, and a cellar that has something to say. San Gimignano and Siena both work as half-day trips into the hill towns, each with a completely different centre worth walking. A cooking class turns dinner into the programme itself, and a day in Florence covers the Uffizi and the Duomo for the group that wants one dose of city between the quiet days.
Three days in Tuscany could look like this
A suggestion, not a fixed package. We move sessions, activities and days around your group.
Arrival
11:00
Arrival in Florence or Pisa
12:00
Transfer to the estate
14:30
First conference session
19:30
Welcome dinner with wine tasting
Conference & hill towns
09:00
Meeting
12:30
Lunch on the terrace
14:30
Half-day trip to San Gimignano
19:30
Cooking class and dinner
Florence & heading home
09:00
Day in Florence
13:00
Farewell lunch
15:30
Transfer to the airport
17:30
Flight home
FAQ
What's included in a Way trip?
We handle the whole thing: flights, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
What does a conference trip to Tuscany cost?
Prices start at around SEK 12,000 per person and depend on group size, accommodation, season and how much programme you want. Whole-estate bookings for smaller groups often land higher than a standard hotel setup.
How long is the flight to Tuscany?
About 3 hours to Pisa or Florence, direct during the summer season and via a connection outside it.
How far is it from the airport?
About 45–60 minutes by transfer from Pisa or Florence into the Chianti countryside, depending on exactly where the estate sits.
When is the best time for a conference in Tuscany?
April to October. Spring and the September harvest are the best of it, when the estates are at their most active and the heat has not set in.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
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Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
