Conference in Kiruna
1,5h flight
Travel time
dec-mar, jun-aug
Season
Kiruna is the closest thing Sweden has to a destination that feels like somewhere else entirely. Northern lights and a hotel built from ice in winter, sun through the night in summer. An hour and a half from Stockholm. We handle travel, hotels, venues and programme.
Price per person from
7500:-
Why Kiruna works for conferences
Kiruna is the domestic trip that does not feel domestic. An hour and a half from Stockholm, no passports and no currency, and the group lands somewhere that looks nothing like the rest of the country. Winter is the headline – northern lights, dog sleds and the Icehotel – but the summer version, with the sun up at midnight, surprises people who assume there is nothing to do once the snow goes. Both seasons need booking well ahead: capacity up here is genuinely limited.
Hotels and meeting venues in Kiruna
Icehotel in Jukkasjärvi is the reason most groups come – rebuilt from the river ice every winter, with an ice bar and rooms at minus five. Nobody sleeps in the cold rooms for three nights, so groups combine an ice room with the warm accommodation on the same site. Camp Ripan in Kiruna itself has conference facilities, a spa and a restaurant working with local produce, and it is the practical base when the programme is meeting-heavy. Scandic Ferrum is the straightforward town option.
Activities and dinners in Kiruna
Dog sledding is the one that lands hardest – each person drives their own team, which is a genuine skill for about ten minutes and then just enjoyable. Northern lights are never guaranteed, so we plan two attempts rather than one and go by snowmobile or sled to get away from the town lights. Abisko is an hour west and statistically the clearest sky in the country. In summer the same landscape is hiking under a sun that never sets, and the group can be out at midnight.
Three days in Kiruna could look like this
A suggestion, not a fixed package. We move sessions, activities and days around your group.
Arrival
11:30
Arrival in Kiruna
12:15
Transfer and check in
14:00
First conference session
19:30
Dinner and first attempt at the lights
Conference & ice
08:30
Meeting
12:00
Lunch
13:30
Dog sledding, one team each
19:30
Dinner at Icehotel and the ice bar
Fell & heading home
09:00
Snowmobile onto the fell
12:30
Farewell lunch
14:30
Transfer to the airport
16:00
Journey home
FAQ
What's included in a Way trip?
We handle the whole thing: travel, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip. Cold-weather clothing is included with the winter activities.
What does a conference in Kiruna cost?
Prices start at around SEK 7,500 per person and depend on group size, accommodation, season and how much programme you want. Winter costs more than summer, and Icehotel rooms are priced separately.
How do you get to Kiruna?
About an hour and a half by air from Stockholm, then fifteen minutes into town or twenty-five out to Jukkasjärvi. The night train is an alternative and takes around sixteen hours, which some groups treat as part of the experience.
Are the northern lights guaranteed?
No, and anyone who promises otherwise is selling something. The lights depend on solar activity and cloud cover. What we can do is plan more than one attempt, get the group away from the town lights, and build the rest of the programme so the trip stands on its own either way.
When is the best time for a conference in Kiruna?
December to March for northern lights, dog sledding and the Icehotel, with January and February the coldest and darkest. June to August for the midnight sun and hiking. April and November are the two months we would steer a group away from.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
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Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
