Conference in Miami
12h
Flight
nov-apr
Season
Miami is warm when Sweden is at its darkest, which is most of the argument. Beach, art district and Everglades within half an hour of each other, and hotels with conference capacity right on the sand. We handle flights, hotels, venues and programme.
Price per person from
18 000:-
Why Miami works for conferences
Miami earns its place on the winter half of the calendar. While Sweden is dark and cold, the group is somewhere it is twenty-five degrees and the programme happens outdoors. The hotels on Miami Beach have conference capacity built in, so the working part of the trip stays on the property and the beach is thirty seconds from the meeting room. The cost is the flight – twelve hours with a connection, and a six-hour time difference that takes a day to absorb. Worth it when the trip is long enough to justify it.
Hotels and meeting venues in Miami
Miami Beach is where the group should be, and the hotels there are built for conferences at a scale Europe rarely matches. Fontainebleau Miami Beach is the obvious anchor – a 1950s landmark with a convention floor, several restaurants and enough rooms that a large group never leaves the property unless it wants to. Loews Miami Beach sits a few blocks south on the same stretch of sand with similar capacity. The Confidante is the smaller, more design-led alternative when the group is under a hundred.
Activities and dinners in Miami
A chartered boat across Biscayne Bay is the one to build the trip around – the skyline from the water, a swim stop, and enough deck space that the whole group stays together. Wynwood is a district of warehouses covered in large-scale murals, best with a guide who knows which artists did what. The Everglades are forty minutes west, and an airboat through the sawgrass is genuinely unlike anything at home. Evenings run from Cuban food in Little Havana to the restaurants along Ocean Drive.
A trip to Miami could look like this
A suggestion, not a fixed package. Most groups stay five to seven nights given the flight – we build the days around your group.
Arrival
16:00
Arrival in Miami
17:00
Transfer to Miami Beach
19:30
Welcome dinner at the hotel
Conference & bay
09:00
Conference session
12:30
Lunch by the pool
14:30
Boat across Biscayne Bay
20:00
Dinner in Little Havana
Conference & art
09:00
Conference session
12:30
Lunch
14:30
Guided walk through Wynwood
19:30
Dinner on Ocean Drive
Everglades & heading home
09:00
Airboat in the Everglades
13:00
Farewell lunch
16:00
Transfer to the airport
18:30
Flight home
FAQ
What's included in a Way trip?
We handle the whole thing: flights, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
What does a conference trip to Miami cost?
Prices start at around SEK 18,000 per person and depend on group size, accommodation, season and how much programme you want. We build a quote around your setup.
How long is the journey to Miami?
About 12 hours from Sweden with one connection, usually through a European or US hub. From the airport it is 20–30 minutes to Miami Beach.
Is there a time difference?
Six hours behind Sweden. Westward travel is the easier direction, but plan a light first day and keep the serious sessions for day two onward.
When is the best time for a conference in Miami?
November to April, which is the dry season and the Swedish winter half of the year. Summer is hot, humid and inside hurricane season, so it is not the time to take a group.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
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Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
