Conference in New York
8h
Flight
apr-jun, sep-nov
Season
New York needs no internal selling. Eight hours direct from Stockholm, a city that runs on meetings, and a programme that writes itself once the group is on the ground. We handle flights, hotels, venues and everything in between.
Price per person from
18 000:-
Why New York works for conferences
New York is the destination nobody declines. Eight hours direct from Stockholm, no connection, and a city where the conference infrastructure is as good as anywhere in the world because it hosts meetings constantly. The six-hour time difference works in your favour flying out – leave in the morning, land in the afternoon, and the group has an evening. What it costs is money rather than effort: New York is expensive, and that is the honest trade-off.
Hotels and meeting venues in New York
Location decides everything in New York, because a bad address means the group spends its days in traffic. New York Hilton Midtown is the workhorse – one of the largest conference hotels in the city, on Sixth Avenue with Central Park at the top of the street. Moxy Times Square is the cheaper, younger option with rooftop bars that solve several evenings at once. The Standard High Line sits down in the Meatpacking District, which suits a smaller group that wants to be away from midtown. Rooms are small by European standards – that is New York, not the hotel.
Activities and dinners in New York
Walking the Brooklyn Bridge at the end of the afternoon and eating in Dumbo afterwards is the cheapest good idea in the city and it works every time. A guided food tour through Chelsea Market and the West Village gives a group the neighbourhoods rather than the landmarks. For the view, Top of the Rock looks back at the Empire State Building, which is the one photograph people actually want. A Broadway show fills an evening without anyone having to organise it, and the group books as a block.
A trip to New York could look like this
A suggestion, not a fixed package. Most groups stay four to six nights given the flight – we build the days around your group.
Arrival
13:30
Arrival
15:00
Transfer to the hotel
17:30
Top of the Rock at sunset
20:00
Welcome dinner in Midtown
Conference & Manhattan
09:00
Conference session
12:30
Lunch
14:30
Food tour through Chelsea and the West Village
19:30
Broadway show
Conference & Brooklyn
09:00
Conference session
12:30
Lunch
15:30
Walk across the Brooklyn Bridge
19:00
Dinner in Dumbo
Central Park & heading home
09:30
Morning in Central Park
12:30
Farewell lunch
15:00
Transfer to the airport
18:00
Flight home
FAQ
What's included in a Way trip?
We handle the whole thing: flights, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
What does a conference trip to New York cost?
Prices start at around SEK 18,000 per person and depend on group size, accommodation, season and how much programme you want. New York is expensive year round, and the season affects the hotel rate more than anything else.
How long is the flight to New York?
About 8 hours direct from Stockholm. From JFK or Newark it is 45–75 minutes into Manhattan depending on traffic, which is worth building into the schedule.
Is there a time difference?
Six hours behind Sweden. Flying out is the easy direction – leave in the morning and the group still has an evening in New York. Coming home takes a day to recover from, so avoid scheduling anything the morning after.
When is the best time for a conference in New York?
April to June and September to November. Summer is humid and winter is genuinely cold, so the shoulder seasons give the group a city it wants to walk around in.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
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Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
