Conference in Brussels
2h
Flight
apr-oct
Season
Brussels is built for meetings – it hosts them constantly, so the venues, the transfers and the service all work. Two hours from Stockholm, and Bruges and Antwerp are both under an hour by train when the group wants a change of scene. We handle flights, hotels, venues and programme.
Price per person from
12 000:-
Why Brussels works for conferences
Brussels is built for meetings and it shows. The city hosts conferences daily, so venues, transfers and service work without you having to watch them. Two hours from Stockholm, with Bruges and Antwerp both under an hour by train when the programme needs a change of scene. Add beer, chocolate and a food scene better than its reputation, and you have a destination that delivers more than it promises.
Hotels and meeting venues in Brussels
Because Brussels runs on conferences, the hotels are set up for them properly. The Hotel Brussels has the capacity for larger groups with meeting floors and views over the city. Radisson Collection Grand Place puts you a minute from the square with facilities in house. Hotel Amigo is the one with real character, a converted prison behind the Grand Place, and better suited to a smaller senior group. Rates drop noticeably when the EU institutions are on recess, which is worth planning around.
Activities and dinners in Brussels
Belgium does two things better than anyone and both make good group activities. A guided beer tasting works through styles most people didn't know existed, and it beats a bar tab as a way to fill an evening. A chocolate workshop puts everyone at a bench making their own, which sounds soft and consistently turns competitive. For a half day out, Bruges is an hour by train and the whole centre is walkable. Dinner is easy here – Brussels takes food more seriously than its reputation suggests.
Three days in Brussels could look like this
A suggestion, not a fixed package. We move sessions, activities and days around your group.
Arrival
11:00
Arrival
11:45
Transfer to the hotel
14:00
First conference session
19:30
Welcome dinner near the Grand Place
Conference & teams
09:00
Meeting
12:30
Lunch
14:30
Chocolate workshop in teams
19:00
Beer tasting and dinner
Bruges & heading home
09:00
Train to Bruges
12:30
Farewell lunch in Bruges
15:00
Transfer to the airport
17:30
Flight home
FAQ
What's included in a Way trip?
We handle the whole thing: flights, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
What does a conference trip to Brussels cost?
Prices start at around SEK 12,000 per person and depend on group size, accommodation, season and how much programme you want. We build a quote around your setup.
How long is the flight to Brussels?
About 2 hours by direct flight from Stockholm.
How far is it from the airport?
About 25–30 minutes by transfer from Brussels Airport to the centre. Charleroi is further out, around an hour, so the airport matters when the schedule is tight.
When is the best time for a conference in Brussels?
April to October. Hotel rates and availability are better outside the main EU sitting weeks, so there is usually money to be saved by moving the dates slightly.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
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Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
