Conference in South Africa
13h
Flight
sept-apr
Season
Travelling to South Africa means stepping into a completely new environment. Here you’ll find space, time and inspiration – from coastal cities and wine regions to safaris and open landscapes. Conferences here become more than meetings; they become moments of reflection and connection.
Price per person from
18 000:-
Clients who choose Way
When experiences elevate the conference
South Africa offers experiences that simply can’t be recreated anywhere else – sunsets over the savannah, endless coastlines and wine regions where time moves a little slower. These shared moments naturally become part of the conference and strengthen the group.
Cape Town
Cape Town is the heart of South Africa – where ocean, mountains and culture meet. With modern venues, seaside hotels and endless shared experiences, it’s a destination that inspires while keeping things simple.
Hotels and meeting venues in South Africa
South Africa usually means two kinds of accommodation on the same trip. President Hotel sits in Bantry Bay in Cape Town, on the sea with Signal Hill behind it and meeting rooms in house. Out in Pilanesberg you stay at Shepherds Tree Game Lodge, built in granite in the middle of the reserve, overlooking the waterhole. The combination is what makes the trip – city and conference first, safari last.
Activities and dinners in South Africa
The safari is the reason the group says yes. Morning and evening game drives from the lodge, with a ranger who reads the terrain and knows where the animals have been – and no two drives the same. Around it, Cape Town gives you Table Mountain, the Cape Peninsula and wine estates in Stellenbosch within an hour's drive. Dinners run from the lodge boma under open sky to some of the best kitchens on the continent.
A trip to South Africa could look like this
A suggestion, not a fixed package. Most groups stay six to eight days given the distance – we build the days around your group.
Arrival
08:00
Arrival in Cape Town
09:00
Transfer to the hotel
12:00
Lunch and time to land
19:00
Welcome dinner by the sea
Conference & city
09:00
Conference session
12:30
Lunch
14:30
Table Mountain and the Cape Peninsula
19:30
Dinner in the city
Winelands
09:00
Departure for the Winelands
11:00
Wine tasting in Stellenbosch
13:30
Lunch at a wine estate
17:00
Onward travel to the reserve
Safari
06:00
Morning game drive
10:00
Brunch at the lodge
16:00
Evening game drive
20:00
Dinner in the boma
FAQ
What's included in a Way trip?
We handle the whole thing: flights, accommodation, meeting venue, activities, transfers and project management, with on-site support during the trip.
What does a conference trip to South Africa cost?
Prices start at around SEK 18,000 per person and depend on group size, accommodation, season and how much programme you want. We build a quote around your setup.
How long is the flight to South Africa?
About 13 hours from Sweden with one change. Most groups fly overnight and arrive in the morning, which means you lose almost no working day.
Is there a time difference?
South Africa is one hour ahead of Sweden in winter and the same time in summer, so there is effectively no jet lag. That is a large part of why the destination works for a working trip.
When is the best time for a conference in South Africa?
September to April, which is spring and summer down there – the Swedish winter half of the year. Book well ahead; lodges have limited capacity and fill early.
Our South Africa expert
One of our colleagues lived in South Africa for nearly ten years. That gives us local insight and trusted contacts that make planning secure and well considered.
Our customers say it best
Way has everything covered and is always one step ahead, ensuring that all participants and speakers are satisfied.Örebro Hockey
Popular destinations
Some of our favorites. A mix of timeless and destinations on the rise.
Spain
Athens
Conference in South Africa
Conference in Prague
France
Brussels
Conference in Amsterdam
Conference in Copenhagen
Conference in London
Croatia
Conference in Malta
Conference in Montenegro
Italy
Berlin
Sweden
Conference in Iceland
USA
Conference in Riga & Jūrmala
Conference in Poland
Budapest
Istanbul
Lisbon
Albania
Dublin
Lofoten
Dubai
Edinburgh
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Digital solutions for better experiences.
With our smart digital solutions, we handle every step of your event, from invitations to follow-up. You get full visibility while we manage everything behind the scenes. Automated, customized, and always seamless.
Seamless management every step of the way
Invitation & registration
Send personalized invitations, let participants easily register and make selections. Track responses in real-time and automate confirmations.
Communication
Communicate with your participants via SMS or email, which can be scheduled or sent immediately. Gather all the information your attendees need on an easy-to-navigate event page, where they can find the schedule and FAQs. You have full control over the design and layout of the event page.
Event App
With the event app, you can gather tickets, programs, interactions, and much more in one place. Customize it with your brand’s graphic profile to tailor it specifically to your event.
Group management
Effortless group assignments and seating arrangements, easily adjustable for last-minute changes.
Questions, discussions, and polls.
Engage your participants with questions, polls, and discussions directly on their phones.
Follow-up and surveys
Follow up on your event and engage participants. Surveys make it easy to collect feedback and gain deeper insights into the participant experience, highlighting what went well and what can be improved.
Statistics and Reports
Keep track of registered participants and activity capacities. Get detailed information on attendance and absence to measure engagement and get a clear picture of the event’s execution and effectiveness.
We at way experience
You’ll always have a dedicated team making sure you get exactly the solution you need, smooth and simple. Plus, you’ll have a personal contact who’s there to answer any questions along the way.
